Organising an Event

 

How Can I Organise An Event Of My Own At Haldon Forest Park?

Haldon Forest Park is an increasingly popular venue for all kinds of events.

Step 1 – Think about your event. This might sound obvious, but you need to take a few things into account, such as:

• Will you be using our existing tracks and trails? Do you have a route in mind?
• Do you know whether your kind of event has been held at Haldon before?
• How many people do you expect to participate? Will the facilities (car park, toilets, etc) be sufficient for these numbers?
• Is your event hazardous at all? Will you need to arrange emergency vehicle access or medical support?

We encourage all event organisers to carry out a risk assessment. If you haven’t done one before don’t worry! You can see examples of Risk Assessments on the Health & Safety Executive website, and our Rangers will do their best to meet you for a site visit and give advice. You will also need to ensure you have adequate insurance cover.

Much of our woodland is dedicated as open access under the Countryside Rights of Way Act (CRoW). If a large event requires us to close areas of the wood, we need to seek permission, which is also subject to a fee.
If you would like some advice, or just an informal chat about your idea for an event, please contact a Ranger.

Step 2 – Fill out an application form. You can now download an application form and guidelines or apply online. We also find it helpful if you include a route map – you can download a map to illustrate your route.

Step 3 - Return the form to us six weeks in advance of your event, and we will contact you if we have any questions or concerns.

Step 4 - You will then receive a formal permission document in the post, to sign and return, confirming your event.

Can I Book A Ranger-Led Walk or Visit For My Group?

Occassionally it may be possible to organise a ranger-led walk for a specialist group visit, but this is very much dependent on their other work commitments.

Unfortunately, due to the growing popularity of the site we are no longer able to provide ranger-led educational visits for schools.